SalesPalSales record book for pharmacies and patent medicine stores
Many products, many suppliers, and prices that change often. Here's how to keep a chemist or patent medicine store's sales and stock records under control.
Record-keeping problems in a medicine store
- Lots of products, lots of suppliers. Keeping track of what to reorder, and from whom, takes time.
- Prices change often. If your cost goes up and your selling price doesn't, your margin disappears.
- Running out of essentials. Customers who can't find what they need at your store go elsewhere.
- Staff handling sales. You need a clear record of what was sold when you weren't there.
How to run your store's records in SalesPal
- Add products with cost price, selling price and current stock.
- Save each product's supplier(s). When stock is low, send the restock order to that supplier on WhatsApp in one tap.
- Set low-stock alerts on essentials so you restock before you run out.
- Give your attendant a login to record sales. They can't see your profit or settings.
- Give receipts — customers increasingly ask for them, and they protect you in disputes.
A note on expiry dates
SalesPal does not track batch or expiry dates yet. Most stores keep a separate expiry list or check shelves monthly. Use SalesPal for sales, stock quantities, suppliers and profit, and keep your expiry checks alongside it.
Questions people ask
What is the best way to keep sales records in a pharmacy?
Record every sale, keep cost and selling prices for each product, track stock levels, and review your profit weekly. SalesPal does this on your phone and lets you reorder from suppliers on WhatsApp.
Does SalesPal track expiry dates?
Not yet. It tracks sales, stock quantities, suppliers and profit. Keep a separate expiry list alongside it.
Can my pharmacy attendant record sales?
Yes. Create an attendant login. They can record sales and see stock, but not your profit or settings.
Is SalesPal free?
Yes. The free plan tracks sales, expenses and profit, with up to 20 products and 15 invoices a month. Pro (₦3,000/month or ₦30,000/year) removes those limits and adds multiple shops and AI business insights.